When business letter format are written on company letterhead stationery, they are generally formatted in a full block style with each part of the letter justified to the left margin. Letters not on company letterhead stationery are written in a modified block style with the heading, date and complimentary close left justified to the center line and the inside address, salutation and body justified to the left margin.
Some people have problems writing business letters and end up using other methods which might not be right. There are a few guidelines that need to be followed in order to come up with a master-piece. There are two major formats used in drafting business letters that includes block and semi-block types. A simple business letter has the following format:
1. Senders address
This part contains the mailing address of the person sending the business letter. Other information like the place of business are usually found in this part. In most cases, one should only include these details if the page does not have a letterhead.
2. Date line
The letter should also contain the date on which this letter was written. There are various formats used but the most common styles of writing dates differ. In most cases you can write the month followed by the day and then the year. It is worth remembering that even letterheads need dates to be typed in.
3. Receiver’s address
In this part, one should take into consideration the fact that the letter is addressed to a specific person. The title of the person and the name of the company where they work should be stated clearly. If one is not sure about the address of the person, then they should call and confirm the much needed mailing address.
The salutation should be short and clear thus it is necessary that it only contains some vital information. This should be directed to the person who is supposed to receive the business letter. Here there is a need to know the gender of the person and if not so then use the person’s full name.
5. The body
When using modified formats, create a single space then click left justify. This will affect each paragraph in the body. One can then create a blank line in each paragraph. When doing this, be careful and know that you need to create something unique. First paragraph should include being friendly then heading to the main point. The second paragraph should explain the first one. In the remaining paragraphs ensure that you include detailed information and supportive evidence.
Ensure that it is short and is direct to the point thus bringing down the whole process of writing. You can then sign off by indicating a thank you and signing.
Are you having trouble finding the right words for thanking your employer to for calling you for your interview? Some of us don’t even bother about sending a letter of thanks. A note saying thank you matters a lot as a sign of courtesy as well as good gesture. When a person is not expecting such a gesture and a sudden letter of thanks is found on his desk then it appears to be a really nice thing.
Thank you letters are similar to the follow up notes that you keep on sending to customers. This good gesture of yours can increase your chances for getting a job. It can be taken as another opportunity to impress your employer. If you don’t make the right use of the letter of thanks in the place where there is a lot of significance of this document then you might be killing opportunities yourself.
Sample Thank You Letters
Thank you letters are as important as resumes and cover letters. They have a specific format too which strictly needs to be followed. It is good to send letter of thanks after the walk-in interview whether it is a big or small company.
Occasions for writing letter of thanks
Thank you letters are not just written after you have attended an interview. Here are some of the other reasons why a thank you letter becomes obvious:
- After getting a raise or promotion
- When your acquaintance helps you through some project or givesadvice
- After attending a business dinner or lunch
- Once a co-worker gives you some gift
- When the organization has written a reference letter for you
If you think that no employer cares about a thank you letter then you must not know this that almost 15 percent of the employers don’t like it when they don’t receive a letter of thanks from the interviewee and they hence never call that person for the particular job no matter how perfectly he or she suits it.
Download Sample Thank You Letter Pdf & Doc Files
Your letter should include some statement about how the effort of the employer helped whether it was a raise or an interview call just like for resumes. Appreciate their work but don’t act like you have already been called for the job. That will ruin your chances for being called.
Some people follow up the interviewer by calling him through the telephone. Don’t ever do that.You haven’t built any relation with the interviewer so far so stick to formal rules and regulations only.
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